Office of the Secretary Manager
Kittitas Reclamation District Board of Directors Meeting
September 9, 2019 Minutes
The Board of Directors of the Kittitas Reclamation District (KRD) met in Regular Session on September 9, 2019 at 1:00 p.m. Attending the meeting were Division Three Director and Chairman Fred Schnebly, Division One Director and Vice Chairman Mark Hansen, Division Two Director Ed Wakkuri, Division Four Director Larry Bland, Secretary Manager Urban Eberhart, Assistant Manager Kevin Eslinger, Treasurer Stacy Berg, Lands Clerk & RRA Specialist Sara Vickers, Legal Counsel Jeff Slothower.
The amended agenda was approved with the addition of an executive session for reasons consistent with RCW 42.30.110(1)(i):(i). The motion was made by Director Hansen and the second was made by Director Wakkuri. The motion passed unanimously.
The minutes for the August 6, 2019 Board Meeting were approved with a motion made by Director Bland and the second was made by Director Wakkuri. The motion passed unanimously.
Public Comment: There was no public comment.
Water Master Report: As of September 8, 2019, the five reservoirs were at 24% capacity which is 61% of average. The United States Bureau of Reclamation (USBR) increased the pro-ration level to 70%. Mr. Eberhart will continue to work with the USBR to ensure that the KRD will get as much water as possible.
Maintenance Report: Mr. Eslinger reported that the crews are continuing to move fences that are blocking access to the North Branch right-of-way (ROW), clear brush on the north side of the canal as well as spraying and mowing the ROW. There are crews working at Easton Dam on concrete work and painting.
Secretary Manager’s Activity Report: Mr. Eberhart reported that Mark Limbaugh was given a tour on August 27th of the Upper Yakima Basin and the KRD system.
On September 4th, Mr. Eberhart attended the 70% Check-In Meeting at the Department of Ecology in Yakima.
Mr. Eberhart attended the Yakima Basin Integrated Plan Federal Agencies Regional Executive Updates in Portland, OR on September 5th-6th.
There are several meetings and a speaking engagement that Mr. Eberhart has been asked to participate in with Family Farm Alliance in Washington D.C. on September 22nd–26th. The Marine Fisheries Advisory Counsel Columbia Basin Partnership Task Force is meeting in Portland, OR on September 25th–26th. Director Wakkuri made a motion to allow Mr. Eberhart to travel to Washington D.C. and Portland, OR. A second was made by Director Bland, the motion passed unanimously.
Director Bland made a motion to allow Mr. Eberhart to travel to Rogers, AR to accept the Trout Unlimited Conservation Professional of the Year Award on October 4th. A second was made by Director Wakkuri, the motion passed unanimously.
Legal Counsel Slothower presented an agreement that allows Trout Unlimited to grant the KRD $500,000.00 of funding from the National Fish and Wildlife Foundation Program of Bonneville Power Administration. The memorandum of agreement states that the KRD will conserve water that is included in the agreement. Director Hansen made a motion to accept the agreement and memorandum of agreement. A second was made by Director Wakkuri, the motion passed unanimously.
Director Hansen made a motion to approve the two-year lease agreement for the SPRAT Training Facility. A second was made by Director Bland, the motion passed unanimously.
The Upper Yakima System Storage Committee is waiting for a draft of the Appraisal Phase II Developing Budget.
The WaterSmart Water Marketing Committee has a meeting next week.
The team is continuing to work on the Yakima Basin Focused Managed Aquifer Recharge Assessment Project.
The Tributary Supplementation program is in effect and the KRD is receiving reports that there are several species that are finding the program to be beneficial. The water is expected to be supplemented through October 15th for this year. If needed, a fish salvage will be scheduled before the water is turned off.
The bid opening results for the South Branch Phase I Reach 2-5 Construction project was awarded to N.A. Degerstrom, Inc. as the low bidder. Director Hansen made a motion to approve the Notice of Award for Construction for the South Branch Reach 2 and the task authorization for Construction Management. A second was made by Director Wakkuri, the motion passed unanimously.
Director Hansen made a motion to accept the WaterSmart Main Branch Conservation FY19 Agreement No. R18AP000254 from the USBR in the amount of $75,000.00 with a match from KRD. A second was made by Director Bland, the motion passed unanimously.
Director Wakkuri made a motion to accept the task authorization in the amount of $646,500 for South Branch Phase II Construction. A second was made by Director Bland, the motion passed unanimously.
The North Branch Phase III B Construction Project is scheduled for this winter and will go out to bid when we know we have the grant funding to cover it.
Treasurer’s Report: The Directors’ monthly payroll vouchers were presented for signatures. Summary Vouchers for the July 2019 expenses and the August 2019 payroll which included check numbers 43484-43562, direct deposit numbers 9901717 through 9901733 in the sum of $365,668.61 were approved with a motion made by Director Wakkuri. The second was made by Director Bland, the motion passed unanimously.
Old Business: After discussing it, the board agreed that Mr. Lopeman would no longer have access to the canal access road and that Mr. Treat would have the crossing permit that was granted revoked after a finite amount of time which would allow him an opportunity to build a separate driveway.
The 2018 Accountability and Financial Audit conducted by the Washington State Auditors Office will conclude with an exit meeting on September 11th. There was a brief overview of the expected results that will be discussed at the meeting.
Legal Counsel Slothower reported that the Certificate of Delinquency was just completed for the 2019 Foreclosure List. Currently there are five landowners that are on the list, the litigation guarantee will be ordered and the process will continue.
Lands Clerk Vickers and Mr. Eberhart attended the Ellensburg City Planning Meeting on August 22nd. The understanding of the KRD staff is that the Kittitas Street Lot zoning will remain the same, and the Water Street Lots will become Central Commercial.
New Business: Director Bland made a motion to pay the invoice for the 2019 Yakima River Basin Coalition in the amount of $32,638.10. A second was made by Director Wakkuri, the motion passed unanimously.
Director Hansen made a motion to accept the 2019-10 Resolution for WaterSmart Resolution which is in relation to the South Branch Phase II. A second was made by Director Bland, the motion passed unanimously.
Legal Counsel Slothower advised the board that the KRD is having a professor from Central Washington University review and consult on human resource issues for the employee handbook. The draft is expected to be ready for the board to review no later than the November board meeting.
Mr. Eberhart requested a motion to allow the 1987 John Deere 210C Loader/Backhoe VIN/ T0210CA742684, 1986 GMC ˝ Ton Pick-up LIC/C65734, 1986 Toyota Pick-Up LIC/52727C, 1979 International Dump Truck LIC/C49675, 2001 GMC Sonoma 2 Wheel Drive Pick-up LIC/52747C, 2002 Chevrolet S10 2 Wheel Drive Pick-up LIC/61036C, 2000 GMC Sonoma Truck R/C LWB LIC/49567C with Raven Cab High Canopy, Tiger Three-point PTO Offset Flail Mower and Dump Truck Box with Hydraulic Lift for a 1 Ton Truck to be declared surplus and sent to the Kittitas County Surplus Auction. Director Hansen made a motion to approve the request and a second was made by Director Bland. The motion passed unanimously.
There was a brief overview on the status of the work group that is recommending the best way for irrigation districts to elect their board of directors.
Other Business: The Board adjourned to Executive Session at 2:12 p.m. for 15 minutes per RCW 42.30.110(1)(i):(i) there was a motion made by Director Wakkuri and a second made by Director Bland. The motion passed unanimously. The Board returned to Regular Session at 2:27 p.m. with a motion made by Director Bland, and the second was made by Director Wakkuri. The motion passed unanimously.
All business having been concluded the meeting was adjourned.
Mr. Schnebly KRD Board of Directors Chairman
Mr. Eberhart KRD Secretary Manager