Office of Secretary Manager
Kittitas Reclamation District Board of Directors Meeting
July 5, 2016 Minutes
The Board of Directors of the Kittitas Reclamation District met in Regular Session on July 5, 2016. Attending the meeting were Division Number Three Director and Chairman Mr. Fred Schnebly, Division Number Five Director and Vice Chairman Mr. Paul Weaver, Division Number Four Director Mr. Larry Bland, Division Number One Director Mr. Mark Hansen, Division Number Two Director Mr. Ed Wakkuri, Secretary Manager Urban Eberhart, Legal Counsel Mr. Jeff Slothower, Assistant Manager Kevin Eslinger, Office Manager & Treasurer Barbara Pettit, Lands Clerk & RRA Specialist Keli Bender, Field Supervisor & Water Master Bob Main, Robert Weaver RHW Human Resources Service, Janeice Jump, Mark Charlton landowners and Patrick Boys Smith.
The Agenda was approved with the addition of Executive Session for reasons consistent with RCW 42.30.110(1)(c) and RCW 42.30.110(1)(i) through a motion made by Mr. Wakkuri and the second made by Mr.Weaver. The motion passed unanimously.
The minutes of the June 7, 2016 meeting were approved with a motion made by Mr. Wakkuri and the second made by Mr. Bland. The motion passed unanimously.
Under the agenda item Water Update, Mr. Main presented information on the USBR June 7, 2016 system status report explaining that the KRD proration level is 86%. Proration was declared on June 11, 2016. Storage is currently 103% of average with precipitation 42% of average for the month of June and no measurable precipitation to date for the month of July.
The next agenda item was Public Comment. Mr. Boys Smith addressed the Board on behalf of his mother Alicia Boys Smith who is a landowner within the KRD distribution area. Mr. Boys Smith distributed photos and discussed his concerns regarding KRD owned property and the graveling of KRD property near his motherís house. Mr. Boys Smith apprised the Board they have relocated their pipe and sprinklers within their property to prevent water from getting into the KRD vault. Mr. Boys Smith left the meeting at this time.
On the agenda item Maintenance Update, Mr. Main apprised the Board that mowing, spraying and weed control has continued during the month of June. Also employees are continuing to conduct on going right of way maintenance activities in the Bolyston area.
The Secretary Managerís Activity Report was given. It contained updates on meetings that occurred during the month of June, 2016. It was reported that the KRD employee safety meeting was very successful. The KRD Management Team met with several engineering firms on the RFP process. It was also reported that a tour of various Integrated Plan Upper Yakima Projects was given to members of the Washington State Legislature.
On the agenda item 2016 Tributary Supplementation Mr. Eberhart stated that the KRD will again be passing Yakima Project water through the KRD system for tributary supplementation. Mr. Eberhart continued explaining the 2016 tributary supplementation will be water and budget neutral to KRD.
The next agenda item was the RFP Review Committee. Mr. Eberhart apprised the Board that the three most qualified engineering firms were identified for referral to the Review Committee for final selection. Mr. Eberhart requested that a selection be made by July 11, 2016.
Mr. Eberhart presented information on the approval of the $147,104.00 Water Smart Grant from the Bureau of Reclamation to help with the North Branch Lining Project.
On the agenda item Rock Trap Project Schedule Mr. Eslinger presented the information sent to eight construction firms. A site tour is scheduled for July 6, 2016. A contractor will be selected by the Review Committee on July 18, 2016 and submitted to the Board for approval on August 9, 2016.
Mrs. Pettit presented an update on delinquent accounts that have met the foreclosure criteria.
Moving to New Business, Mr. Bob Weaver presented information on the editing and preparation of a personnel policies and procedures manual. The information reflects changes in state and federal statutes and the decertification of the Union. A draft will be available for review at a later date.
On the agenda item KRD Shop and Office Energy Audit Mr. Eberhart presented information on the proposals to update lighting. Both Catlin Electric and T &T Electric submitted pricing which included applicable rebates through the City of Ellensburg. A motion made by Mr. Hansen and a second made by Mr.Wakkuri approved the proposal of $9,075.00 from Catlin Electric to update lighting in the shop and office. The motion passed unanimously.
In Other Business water ordering policies were discussed. It was reiterated that KRD water cannot be used unless it has been ordered through the appropriate Ditch Rider.
The Board adjourned to Executive Session at 1:45 p.m. for 20 minutes Per RCW 42.30.11(1)(i) and RCW 42.30.110(1)(c) following a 10 minute break to discuss potential litigation and sale or lease of real state with a motion made by Mr. Wakkuri and the second made by Mr. Bland. The motion passed unanimously. Chairman Schnebly announced a 5 minute extension at 2:15 p.m. The Board returned to Regular Session at 2:20 p.m. with a motion made by Mr. Weaver and the second made by Mr. Hansen. The motion passed unanimously.
The Summary Vouchers for the May, 2016 expenses vouchers #40289-40369 in the sum of $636,796.23 were approved with a motion for approval being made by Mr. Wakkuri and the second made by Mr. Bland. The motion passed unanimously.
The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly.
All Business having been concluded the meeting adjourned.
Mr. Schnebly KRD Board of Directors Chairman
KRD Secretary Manager Eberhart