Office of the Secretary Manager
Kittitas Reclamation District Board of Directors Meeting
June 6, 2017 Minutes
The Board of Directors of the Kittitas Reclamation District (KRD) met in Regular Session on June 6, 2017. Attending the meeting were Division One Director and Chairman Mark Hansen, Division Four Director and Vice Chairman Larry Bland, Division Three Director Fred Schnebly, Division Two Director Ed Wakkuri, Division Five Director Paul Weaver, Secretary Manager Urban Eberhart, Legal Counsel Jeff Slothower, Assistant Manager Kevin Eslinger, Field Supervisor Bob Main, Treasurer Stacy Berg, Lands Clerk & RRA Specialist Keli Bender and GIS IT / Water Quality Specialist Roger Satnik. Also attending were land owners Janeice Jump and Ralph Kratz.
The agenda was approved with the addition of an executive session for reasons consistent with RCW 42.30.110(1) (i):(i)(ii). The motion was made by Director Wakkuri and the second was made by Director Bland. The motion passed unanimously.
The minutes of the May 2, 2017 meeting were approved with a motion made by Director Bland and the second made by Director Schnebly. The motion passed unanimously.
Water Update: Mr. Main presented the current water supply information from the United States Bureau of Reclamation (USBR). Presently the reservoirs are at 99% capacity overall. Keechelus and Cle Elum reservoirs are full, Rimrock is at 98% capacity, and Kachess is expected to be full in the next ten to twelve days. KRD is currently running 834 cfs and the storage is 111% of the average. As of June 5th the precipitation for the five reservoirs is 0.45 inches which is 46% of the average to date and 6% of the monthly average. Accordingly, year to date is at 219.92 inches which is 106% of average. This is the last week for the snow-tel sites providing reports. Currently the sites are reporting 101% of average for Upper Yakima sites and 129% for the Lower Yakima sites. Storage control date is estimated to be in late June or early July.
Mr. Eberhart presented photos of the experimental Whoosh system at Lake Cle Elum. The plywood chute coming off the spillway allows the Sockeye Salmon to get out of Lake Cle Elum which is currently only accessible when the lake is full. This year the Fish Passage Facility will start testing the Whoosh system to see if it will be successful in moving the fish up and over the dam. There are multiple agencies who have taken interest in this program to see if it is an acceptable way to move fish over high elevations and long distances without injuring them.
Maintenance Update: Mr. Main reported that the crews are continuing with the spraying and mowing. They began cleaning up the spoils in the Badger Pocket area and will be stockpiling spoils for future pipeline projects. The turnouts and siphons that were approved earlier in the year have been completed. Crews are continuing to work on the weep drain measurements that will be used to help calculate how much is being lost in the system. The new crew truck is being fitted with the appropriate equipment and should be ready for field use in the next few days.
Public Comment: Land Owner, Ralph Kratz noted that he was impressed with the involvement that KRD has in providing water to the valley and the connections that the district has at the local, regional and national levels for helping to improve our local irrigation system. He also mentioned that he met last week with Congressman Dave Reichertís Liaison, Tyler Mackay where he provided positive feedback for the Yakima Basin Integrated Water Resource Management Plan.
Secretary Managerís Activity Report: Mr. Eberhart updated the Board on Yakima Basin Integrated Water Resource Management Plan and reviewed multiple meetings that he attended over the past month.
The trip to Denver on May 9th was very beneficial. There were approximately 200 of the nationís largest private financiers on site. KRD was mentioned multiple times and received very good exposure.
There was a productive meeting with Department of Ecology, Trevor Hutton. Communication is progressing with the Water Resources Section
The Ruckelshaus Board Meeting was reported on.
On June 24th Mr. Eberhart gave a presentation to the Oregon Water Congress and several other water organizations in Bend, OR with Lisa Pelly from Trout Unlimited.
Personnel: Stacy Berg reported that Office Manager and Treasurer, Barbara Pettit is now home and recovering nicely from her surgery.
Mr. Eberhart asked that Treasurer Stacy Berg be allowed to attend the Washington Finance Officers Association from September 12th through 15th. A motion to approve was made by Director Wakkuri and the second made by Director Bland. The motion passed unanimously.
KRD, USBR and Kittitas County Emergency Services will be participating in an Emergency Alert Preparedness Drill which focuses on each of the agencyís ability to meet the emergency response criteria. There will be an evaluation on how the responding agencies performed.
KRD has received a letter from the Department of Ecology stating that if Washington State does not have a budget in place by July 1st they will excise the suspension option in their agreements with the KRD. Most of the KRD projects involved are expected to be completed prior to July 1st.
The Rock Trap Project is complete. The final billing is being prepared at this time.
The North Branch Lining Project is in the final billing.
The engineering for the South Branch Canal Lining Project Phase I is complete and the final draft is in progress.
KRD is continuing to work closely with the City of Ellensburg and Kittitas County on the Whiskey Creek Project. The City of Ellensburg is in the process of purchasing some additional property at this time.
The Initial Water Storage Assessment has identified significant opportunities for gravity storage. KRD plans to move forward by focusing on the more affordable and least controversial sites. A canyon in the Reecer Creek area may be a good potential site for early consideration.
Mr. Eberhart requested a motion to accept the completed list of the firms who have met the qualifications for the 2017-2022 On-Call Roster. Director Weaver made a motion to approve the list, and a second was made by Director Wakkuri. Attorney Slothower made the suggestion to include Secretary Manager Eberhartís authorization to sign the On-Call Contracts. The motion was then amended by the same Directors and the motion passed unanimously.
Deviating from the agenda, Director Weaver asked for clarification on the Fall Funding and Construction Phase II of the North Branch Lining Project. Mr. Eberhart reported that KRD is working with several agencies and groups on potential funding. There is $240,000.00 that is expected from Salmon Recovery Funding Board. An additional $350,000.00 has been applied for from the National Fish and Wildlife Fund. KRD has a State Capitol Budget request through the Integrated Plan for $600,000.00; however it is uncertain if those funds will be available. KRD is in the process of completing an agreement with USBR for approximately $5,000,000.00 with an allotment of $1,000,000.00 annually. There is an additional $2,000,000.00 that has been applied for and should may be announced soon. When notification of the awards have been made, KRD will begin the bidding process for the projects.
Mr. Eberhart reported that Kittitas County Conservation District (KCCD), USBR and KRD have been in continued discussions to determine if there is funding available through the 1989 Contract with the USBR to add Manastash to the agreement. It is estimated to cost $41,600 annually to make this addition. KRD will submit a proposal to USBR for funding and if it is successful a joint agreement will be worked on between KRD and KCCD.
Mr. Eberhart provided a report on stream supplementation. Tillman has 3 cfs, Manastash has 3 Ĺ cfs and Taneum is not in need of supplementation at this time. Manastash has dropped rapidly over the last week and additional water is anticipated in the future. It is likely that the other tributaries will begin needing supplementation to be added as the weather heats up.
The Manastash Ridge Trail Project is continuing. Further work on this will continue after the completion of the state historical preservation process.
The Taneum Heart K is progressing. KRD is working with USBR to obtain a used bridge and making sure that it meets their needs.
Mr. Eberhart asked permission from the board to hire Mark Messner with Bivens and Wilson as a professional accounting service on an as needed hourly basis. Mr. Messnerís fee is $125 per hour and if applicable there is an assistant to Mr. Messner who would perform work when necessary at a rate of $62.50 per hour. Director Bland made a motion to approve the accounting services and a second was made by Director Schnebly. The motion passed unanimously.
Attorney Slothower reported that the Washington State Parks Office is requesting an Access Agreement to continue using the John Wayne Trail for future use. Currently KRD accesses the trail using motorized vehicles for agriculture use between Swauk to the Taneum Confluence. The Access Agreement has been submitted.
Moving to New Business: Director Wakkuri discussed the water supply issue at the Easton Dam House. Currently the residence is provided water from the Easton State Park and recently the pump malfunctioned which caused the residence to be without water for several days while repairs were made. Further discussion was made regarding the possibility of an existing well on the property. Mr. Eslinger advised that he would look into the issue further.
Mr. Eberhart discussed the payments for the 2017 USBR Semi-Annual Construction Payment of $53,998.53 and the 2017 USBR O&M Payment of $228,444.34. Director Bland made a motion to approve the payments and a second was made by Director Wakkuri. The motion passed unanimously.
The Board adjourned to Executive Session at 1:40 p.m. for 30 minutes per RCW 42.30.110(1) (i):(i)(ii) with a motion made by Director Wakkuri and a second made by Director Schnebly. The motion passed unanimously. The Executive Session was extended an additional 15 minutes. The Board returned to Regular Session at 2:25 p.m. with a motion made by Director Weaver and the second was made by Director Wakkuri. The motion passed unanimously.
Summary Vouchers for the April, 2017 expenses and the May, 2017 payroll that included check numbers 41157 through 41246 direct deposit numbers 9901114 through 9901132 in the sum of $528,047.02 were approved with a motion made by Director Wakkuri and the second made by Director Schnebly. The motion passed unanimously.
The Directorsí monthly payroll vouchers were presented for signatures and checks were distributed accordingly.
All Business having been concluded the meeting was adjourned.
Mr. Hansen KRD Board of Directors Chairman
Mr. Eberhart KRD Secretary Manager