Office of the Secretary Manager
Kittitas Reclamation District Board of Directors Meeting
June 5, 2018 Minutes
The Board of Directors of the Kittitas Reclamation District (KRD) met in Regular Session on June 5, 2018 at 1:00 p.m. Attending the meeting were Division Four Director and Chairman Larry Bland, Division Two Director and Vice Chairman Ed Wakkuri, Division One Director Mark Hansen, Division Three Director Fred Schnebly, Division Five Director Paul Weaver, Secretary Manager Urban Eberhart, Assistant Manager Kevin Eslinger, Field Supervisor Bob Main, Treasurer Stacy Berg , Lands Clerk & RRA Specialist Keli Bender, Legal Counsel Jeff Slothower, David Allison P.E. from Jacobs Engineering Group and Consultant Walter Larrick. Also, in attendance was KRD land owner Janeice Jump.
The agenda was approved with the addition of an executive session for reasons consistent with RCW 42.30.110(1)(b), RCW 42.30.110(1)(g) and RCW 42.30.110(1)(i):(ii), and (iii). The motion was made by Director Hansen and the second was made by Director Schnebly. The motion passed unanimously.
The minutes for the May 1, 2018 Board Meeting were approved as corrected with a motion made by Director Hansen and the second was made by Director Schnebly. The motion passed unanimously.
Public Comment: No comment.
Water Master Report: As of June 5, 2018, the reservoirs storage is 111% of average. Precipitation at the reservoirs from May 5, 2018 to date is zero inches. The canal flow is currently running at 900 cfs and is on a downward trend as farmers are preparing to cut hay. Precipitation for the water year to date is 231.94 inches, or 112% of average. The next River Operations Meeting is scheduled for June 7th where it is expected that an estimate for the Storage Control Date will be released.
Maintenance Report: Mr. Main reported that we have been concentrating on canal road work, checking and resetting weir gauges to ensure accuracy, spraying and mowing. The crews are very happy with the new mower. Maintenance crews continue to clear the right of way in the upper county so that it will speed up operations next winter. The county closed Mohar Rd until further notice due to water under the roadway that was causing the roadway to sink. This was of concern to the KRD due to a canal that runs in the same area. A company is in the process of evaluating the stability of the land and ensure the safety of the canal.
Secretary Manager’s Activity Report: Mr. Eberhart reported that on May 5-12th, he went to Washington D.C. to work on the Yakima Basin Integrated Plan. There were multiple meetings, including one with the DC Leadership Group where discussions were held on appropriations and operations. Two weeks later there was additional work that was done with Family Farm Alliance and the Western Agriculture and Conservation Coalition.
On May 17th Mr. Eberhart gave a presentation as part of the “Fire and Ice” series with Emily Washines at Central Washington University. The presentation consisted of an overview of the Yakima Basin Integrated Plan and what the KRD is planning for future development, for example building new dams, adding surface and ground water storage to make up for lack of snow pack, water conservation and providing tributary supplementation.
On May 31st, Mr. Eberhart gave a Yakima Integrated Plan short story presentation to a group sponsored by the Nature Conservancy at the Mountaineers in Seattle.
Mr. Eberhart met with Senator Cantwell on May 31st in Bellevue to talk about the Yakima Basin Integrated Plan.
On June 13th & 14th, there is a Yakima Basin Science & Management Conference at Central Washington University which Mr. Eberhart and Cole Province will be jointly presenting at. Mr. Province will be giving a scientific presentation on the results of the tributary supplementation program.
Mr. Eberhart will be attending the Marine Fisheries Advisory Committee (MAFAC) Columbia Basin Partnership(CBP) Meeting in Hood River on June 19 & 20th.
The United States Bureau of Reclamation (USBR) is now handling the project for the Water Infrastructure Improvements for the Nation (WIIN) Act Storage. Wendy Christensen and Elayne Hovde-Knudson are helping to direct the project and are scheduling drilling for late summer.
KRD is working with Trout Unlimited on the 2018 WaterSmart Grant. The contract is expected to be ready to sign within a couple weeks.
Field Supervisor Bob Main and an engineer did some testing on the North Branch Canal Lining Project Phase II.
A discussion on the North Branch Canal Lining Phase III allowed Legal Counsel Slothower to summarize options regarding the selection of companies for future contracts. Option 1A, Remain the same, publish the job and take bids, low bidder takes the job. Option 1B we do the same process as process as 1A except you narrow the definition of a qualified bidder so that you are sure you get someone with the expertise and experience to do the qualified work. The bidder would need to demonstrate that they meet the qualifications to be considered for the bid. Option 2 is to use a change order with our current contractor. Option 3 is the sole source exception to bidder. The board discussed the options and chose to use option 3, sole source. A resolution will be brought back to the July Board Meeting to cover the process.
The South Branch Canal Lining Project Memorandum of Agreement for the kiosk is an ongoing process.
The South Branch Canal Lining Project Phase I Design Bid Announcement is expected to be ready in mid-July. The KRD is in the process of completing the agreement for Phase I and to finish the South Branch 13.8 to Manastash Water Diversion Association (MWDA) pipeline connection with a budget of $2,107,000.00. The bid announcement for this project is anticipated in mid-August.
Jacobs Engineering is developing a scope of work and engineering costs for the South Branch Canal Lining Phase II Engineering Design Project.
The inspection report for the Yakima Pressure Tunnel is forthcoming.
Jacobs Engineering worked with the KRD to develop a Water Conservation & Habitat Improvement Program to determine the amount of water conservation that could be made with improvements to the current canal system.
Treasurer’s Report: The 2017 Annual Report was submitted to the Washington State Auditor’s Office on May 30, 2018. A financial summary of the report was provided. There is an audit scheduled to begin on June 18th to review the documents submitted.
The Directors’ monthly payroll vouchers were presented for signatures. Summary Vouchers for the April 2018 expenses and the May 2018 payroll which included check numbers 42245-42331, direct deposit numbers 9901398 through 9901413 in the sum of $1,101,865.45 were approved with a motion made by Director Wakkuri and the second was made by Director Schnebly. The motion passed unanimously.
New Business: Treasurer Berg reported that the 2015 Delinquent Accounts have been forwarded to Legal Counsel Slothower to continue the collection process. There are currently nine accounts that are included in this process.
Director Wakkuri made a motion to approve the payment for USBR Operation and Maintenance Cost for the 2017 deficit $202,931.75 and the 2018 2nd half payment $290,500.00 for a total of $493,431.75. A second was made by Director Hansen, the motion passed unanimously.
Director Weaver made a motion to approve the payment for the USBR Construction Debt Retirement (CDR) payment in the amount of $53,823.01. A second was made by Director Hansen, the motion passed unanimously.
Other Business: The Board adjourned to Executive Session at 1:50 p.m. for 30 minutes per RCW 42.30.110(1)(b), RCW 42.30.110(1)(g) and RCW 42.30.110(1)(i):(ii) and (iii) there was a motion made by Director Wakkuri and a second made by Director Weaver. The motion passed unanimously. Executive session was extended for 5 minutes. The Board returned to Regular Session at 2:25 p.m. with a motion made by Director Wakkuri and the second was made by Director Hansen. The motion passed unanimously.
All business having been concluded the meeting was adjourned.
Mr. Bland KRD Board of Directors Chairman
Mr. Eberhart KRD Secretary Manager