Minutes of Regular Meeting
May 7, 2002
The Board of Directors of the Kittitas Reclamation District met in Regular Session on May 7, 2002 at the District Office. Directors in attendance were Chairman Ed Wakkuri, Vice Chairman Brad Haberman, Urban Eberhart, Larry Bland and Jim Schnebly. Others in attendance were Well Bartsma, Janeice Jump, Ed Sullivan, Carol Ready, Jack Carpenter, Barbara Pettit and Legal Counsel John Gilreath.
A motion from Urban Eberhart and seconded by Larry Bland approved the agenda with the addition of Executive Session for Legal and Personnel matters. The motion passed unanimously.
The minutes of the May 7, 2002 meeting were approved as presented with a motion from Brad Haberman and seconded by Larry Bland. The motion passed unanimously.
Mr. Carpenter apprised the Board Well Bartsma has requested assistance with the piping of a KRD lateral on the North leg of the .02 lateral. Well Bartsma addressed the Board explaining his sprinkler system needs to cross lateral .02. The piping of the lateral will also reduce seepage and maintenance. Mr. Carpenter further explained KRD equipment and personnel will be committed to other projects and suggested KRD purchase the pipe and Well Bartsma do the installation.
Discussion followed with the recommendation a cost estimate for the approximately 640 feet of 125 lb. pipe be obtained and presented at the June Meeting.
Ed Sullivan addressed the Board regarding water delivered through Jensen Ditch. Mr. Sullivan explained water has historically been delivered through Jensen Ditch and requested the continued delivery of water through Jensen Ditch. Mr. Sullivan requested year round stock water to his property through Jensen Ditch. Mr. Carpenter apprised Mr. Sullivan this is a creek water issue and KRD has no authority or responsibility for creek water. Mr. Sullivan left the meeting at this time.
Returning to Water Update Mr. Carpenter apprised the Board the water supply continues to improve explaining May 6th inflows were approximately 4,100 ft. with outflows of 1,300 ft. Mr. Carpenter continued explaining there were no major issues priming the system. There was a seam on the outlet end of Horseshoe Siphon that was leaking more than normal and Dick Haapala, CH2Mhill, was called for assessment of the leak. Mr. Carpenter explained Dick Haapala's assessment is that there is no structural problems and fall maintenance will seal and repair the leak. Mr. Carpenter apprised the Board he is continuing to work on the Badger Pocket Ditchrider replacement explaining Bob Edwards is planning on training the new ditchrider.
Moving to KCWP Carl Ready apprised the Board the draft final report on the DOE/KCWP Grant is under review by DOE personnel and should be approved with comments attached as a part of the report. Carol further explained 2002 water quality monitoring samples were taken every week in April including before water being turned on with continued sampling scheduled every two weeks. Carol reported on the fish screen contract explaining approval was authorized effective April 1st and the grant should be signed soon. Carol further explained pump screens will be started in Yakima County with locations in Kittitas County to follow.
Mr. Carpenter presented Westside Irrigating Co. & Packwood Canal Co. Inter Local Agreements for Board signatures.
Mr. Carpenter apprised the Board he received a letter from the USBR regarding unneeded acquired lands explaining a response is needed by August 15, 2003.
Mr. Carpenter presented a request submitted to Kittitas County Public Works for deterioration of Coleman Creek above Fairview Hall where it crosses Fairview Road explaining he requested assistance with stabilization of Coleman Creek before the next runoff season.
Mr. Carpenter presented updated information on the Zilkha Renewable Energy explaining Chris Taylor, Project Manager, submitted a letter limiting access to one year.
Mr. Carpenter apprised the Board the USBR issued letters of authorization for Puget Sound Energy Crossing Agreements for Tacoma Motor Cycle Club, Mark Lewis and Cascade View Estates.
Mr. Carpenter apprised the Board a $956,245.75 CD was moved to Pacific Northwest Bank for 60 days @ 2.5% and a $415,334.77 CD was reinvested at Pacific Northwest Bank for 90 days @ 2.10%.
Mr. Carpenter presented information on the Puget Sound Energy master crossing agreement for their gas line. Mr. Carpenter further explained he requested PSE hire Dick Haapala for the May 15th meeting with KRD, USBR and PSE personnel regarding open cut installation at the lined section of the KRD Main Canal. Mr. Carpenter further explained John Konvalin has been contacted and has agreed to serve as KRD inspector on the project.
Mr. Carpenter apprised the Board a letter was received from the Conservation Commission stating KRD was not funded because our proposal did not meet the criteria.
The KRD Travel/Credit Card Policy was presented for Board signature.
Mr. Carpenter presented draft language to be added to the General Guidelines regarding watermaster duties pertaining to water spreading.
Discussion followed with the recommendation additional wording be included to address multiple use owners on a common use ditch and presented at the June Board meeting.
Moving to Pumping Plant windows Mr. Carpenter presented updated information explaining he contacted each supplier for updated information. Discussion followed with a motion from Jim Schnebly and seconded by Brad Haberman authorizing awarding the bid to Kittitas County Glass in the sum of $6,579.20 with the stipulation information be obtained on the manufacturer of the windows and frames. The motion passed unanimously.
Moving to New Business Mr. Carpenter presented the Derek Larsen Crossing Permit Sec. 24 Twn. 17 Rng. 20. A motion from Urban Eberhart and seconded by Larry Bland approved the Derek Larsen Crossing Permit as presented. The motion passed unanimously.
Mr. Carpenter presented photographs and information on the wind blown soil problem occurring on Lateral 16.5 coming off the John Downey field. Mr. Carpenter explained KRD equipment and personnel spent three days addressing stabilization of the lateral resulting from the wind blown soil and the continued follow-up required. Discussion followed with Mr. Carpenter explaining the problem is a result of the 2001 drought as the field was scheduled for planting and due to the drought it was left open. Discussion followed with the consensus the landowner be contacted and requested to address stabilizing their soil to prevent further impacts to the KRD lateral.
Mr. Carpenter presented the following segregations for preapproval subject to meeting the general guidelines; Jack Sharick Sec. 32, Twn . 18. Rng. 20 and Bob McKee Sec. 16 Twn. 18 Rng.19. A motion from Jim Schnebly and seconded by Urban Eberhart approved the Jack Sharick and Bob McGee segregations subject to meeting the general guidelines. The motion passed unanimously.
Moving to Surplus Equipment Mr. Carpenter presented a list of KRD equipment to be declared surplus and consigned to the Kittitas County/City of Ellensburg/Kittitas Reclamation District surplus equipment sale scheduled for June 8, 2002. A motion from Brad Haberman and seconded by Larry Bland declared the equipment surplus and authorized consignment to the County/City/KRD sale. The motion passed unanimously.
Mr. Carpenter presented the Troy Baker Crossing Agreement Issue explaining there is a garage constructed 6 feet onto the USBR right-of-way of property currently owned by Brent Neirman. Mr. Baker is concerned about the status of the encroachment if he purchases the property. Mr. Carpenter apprised the Board he inspected the site and found the building appears to be constructed on a portion of the USBR right-of-way explaining it is not impacting the current use of the right-of-way. Mr. Carpenter explained he drafted a letter regarding the encroachment and it has been submitted for Legal Counsel review.
Moving to bank fee analysis Mrs. Pettit apprised the Board all financial institutions in Ellensburg have been contacted and provided with information regarding District banking needs. Discussion followed with the consensus KRD continue with the process and information be presented at a later date.
Mrs. Pettit apprised the Board Jack Carpenter and Roger Satnik have a need to purchase KRD supplies through Costco. Mrs. Pettit presented Credit Card Policies authorizing Costco credit cards for Jack Carpenter and Roger Satnik for Board approval and signatures. A motion from Urban Eberhart and seconded by Larry Bland authorized the Credit Cards as presented. The motion passed unanimously.
Upcoming Meetings:
May 9th Water Day Sunnyside
May 15th WSWRA Wenatchee
May 30th KCWP Hal Holmes
May 31st Joint Board Yakima
Moving to Other Business Mr. Carpenter apprised the Board Swauk Valley Ranch has expressed interest in the Yakima Siphon house and land should KRD no longer need it either with a long-term lease or purchase. Mr. Carpenter distributed information on the USBR long-term strategic plan request for input. Mr. Carpenter presented information from Dimitri Bader regarding lateral cleaning explaining he sent a letter of response to Mr. Bader.
Mrs. Pettit presented information on delinquent accounts. Discussion followed with the consensus applicable information on those landowners meeting foreclosure criteria be provided to Legal Counsel.
With a motion from Brad Haberman and seconded by Larry Bland the Board adjourned to Executive Session at 2:35 p.m. for 15 minutes to discuss Legal and Personnel Issues. The motion passed unanimously.
Chairman Ed Wakkuri announced a 5 minutes extension at 2:50 p.m.
The Board returned to Regular Session at 2:55 p.m. with a motion from Brad Haberman and seconded by Larry Bland. The motion passed unanimously.
The Directors monthly payroll vouchers were presented for signatures and distributed accordingly.
The Summary Vouchers for March expenses Vouchers #20722-20866 & 20922 in the sum of $ 156,781.57 were presented for approval. A motion from Jim Schnebly and seconded by Brad Haberman approved the Summary Vouchers as presented. The motion passed unanimously.
All Business having been concluded the meeting adjourned.
Edward R. Wakkuri – Chairman
Jack W. Carpenter – Secretary-Manager