Office of Secretary
Minutes of Regular Meeting
May 6, 2008
The Board of Directors of the Kittitas Reclamation District met in Regular Session May 6, 2008. Directors in attendance were Chairman Urban Eberhart, Larry Bland, Jim Schnebly, Ed Wakkuri and Paul Weaver. Also in attendance were Janeice Jump, Jim Gibbons, Darlene Brooks, Carl Jensvold, Roger Satnik, Paul Green, Barbara Pettit, Ken Hasbrouck, Keli Bender and Legal Counsel Jeff Slothower.
The Agenda was approved as presented with the addition of Executive Session with a motion from Ed Wakkuri and seconded by Larry Bland. The motion passed unanimously.
The minutes of the April 1, 2008 meeting were approved by a motion from Jim Schnebly and seconded by Ed Wakkuri. The motion passed unanimously.
Moving to water update Ken Hasbrouck distributed reservoir status report explaining inflows are increasing with the warmer weather and KRD is currently drawing approximately 828 cfs which is above normal for this time of year.
Deviating from the Agenda Carl Jensvold addressed the Board regarding a water delivery problem explaining a long-term delivery ditch to his property has been removed by the current landowner. Carl explained he has talked with the landowner explaining the historical use of the delivery ditch to get water to his property and the current landowner states he will not allow water delivery through his property to the Carl Jensvold property. Legal Counsel Jeff Slothower addressed the situation explaining KRD does not have authority and Carl Jensvold may have presriptive easement for the historical use and it may require Carl Jensvold seek legal advice.. Carl Jensvold left the meeting at this time.
Jim Gibbons, Mitchell, Reed Associate, Inc. and Darlene Brooks, Canfield Associates, presented an insurance proposal for 2008-2009. Jim explained he is quoting the insurance proposal through the Cities Insurance Association of Washington Insurance Proposal. Discussion followed with the consensus the proposal will be reviewed with the Conover Insurance proposal and a decision made by the June 4th renewal date. Jim Gibbons and Darlene Brooks left the meeting at this time.
Returning to the Agenda Paul Green presented a maintenance update explaining the Wipple Pumping Plant traveling water screens are operating as intended with the improvements.
Moving to KCWP Update, Roger Satnik apprised the Board Kathleen is working on the new grant agreement. Inter Local Agreement with West Side Irrigation Co. was presented for signatures.
Moving to land reclassification policy; Legal Counsel Jeff Slothower distributed the updated reclassification policy for review and discussion. Lengthy discussion followed with the recommendation the land reclassification policy continues to be a work in progress and will be updated and presented at the June meeting.
Moving to Manastash Update, Ken Hasbrouck presented updated information from
the Manastash consolidation-screening project.
Moving to New Business the following segregations were presented for pre-approval subject to meeting the general guideline: Helen Warner Sec. 18 Twn. 17 Rng. 20; SDL Properties Sec. 36 Twn. 18 Rng. 17; Carl Lind Sec. 4; Twn. 18 Rng. 15; D & H Ranch Sec. 36 Twn. 18 Rng. 17; Steven Hull Sec. 3 Twn. 17 Rng. 20 and JCDJC,LLC Sec. 23 Twn. 18 Rng. 18.A motion from Paul Weaver and seconded by Ed Wakkuri approved the segregations as presented subject to meeting the general guidelines. The motion passed unanimously.
Barbara Pettit presented updated information from the State of Washington Public
Employees Benefit Board explaining monthly medical insurance premiums will decrease
effective July 1, 2008.
Barbara Pettit distributed the 2007 Annual Report including the Management and Discussion and Analysis, Financial Statements and Notes to Financial Statements for the year ended December 31, 2007 for review and discussion. Barbara Pettit further apprised the Board the 2007 Annual Report filing deadline is May 31, 2008 and requested comments by May 20, 2008.
Ken Hasbrouck presented a crossing permit from Paul Beiter Sec. 3 Twn. 16 Rng. 19. Discussion followed with a motion from Jim Schnebly and seconded by Larry Bland approving the crossing permit as presented. The motion passed unanimously.
The KRD easement policy was presented for review and discussion. Discussion followed with the recommendation the policy be placed on KRD letterhead and be available to landowners.
Ken Hasbrouck requested approval for payment of a 2008 Ford Ranger 2x2 in the sum of $11,290.12 and a 2008 Chevrolet Colorado 4x4 in the sum of $15,183.19. A motion from Larry Bland and seconded by Ed Wakkuri approved the request for payment as presented. The motion passed unanimously.
Ken Hasbrouck presented the Farm Bureau Retro Safety enrollment in the sum of $376.52. A motion from Paul Weaver and seconded by Jim Schnebly approved enrollment and payment to the Farm Bureau Retro Safety as presented. The motion passed unanimously.
Barbara Pettit presented information on a Kittitas County/KRD Interlocal Agreement. Discussion followed with the recommendation more information be presented at the June meeting.
Barbara Pettit presented a list of delinquent accounts meeting the foreclosure criteria. Discussion followed with the recommendation Legal Counsel pursue collection.
Upcoming Meetings: May 9th River Ops Yakima
May 21st WSWRA
May 30th Joint Board Yakima
Moving to Other Business Ken requested comments on YRBWEP documents. Barbara
Pettit apprised the Board the CARR LID has been paid in full. Ken Hasbrouck
apprised the Board Bob Main is currently undergoing medical treatment that will
require a significant amount of time off and requested allowing transfer of
sick leave to Bob. Discussion followed with a motion from Larry Bland and seconded
by Paul Weaver to amend the current leave transfer policy to include sick leave.
The motion passed unanimously.
LEAVE TRANSFER POLICY
An employee may donate all or any portion of his or her accrued annual leave or sick leave hours to another employee IF the employee receiving the hours:
1. Has major medical needs requiring time off; Dr. slip required, and;
2. Transfer of hours is approved by the Kittitas Reclamation District Board of Directors on an individual basis, and;
3. 3 months from date of leave transfer, unused hours revert back to the donor.
With a motion from Jim Schnebly and seconded by Larry Bland the Board adjourned to Executive Session for 15 minutes at 2:42 p.m. to discuss legal matters. The motion passed unanimously. . The Board returned to Regular Session at 2:57 p.m. with a motion from Ed Wakkuri and seconded by Paul Weaver. The motion passed unanimously.
The Summary Vouchers for February expenses Vouchers #29957-30094 in the sum of $224,511.01 were approved with a motion from Ed Wakkuri and seconded by Larry Bland. The motion passed unanimously.
The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly.
All Business having been concluded the meeting adjourned.
Urban Eberhart - Chairman
Kenneth J. Hasbrouck - Secretary-Manager
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