Office of the Secretary Manager
Kittitas Reclamation District Board of Directors Meeting
March 7, 2017 Minutes
The Board of Directors of the Kittitas Reclamation District met in Regular Session on March 7, 2017. Attending the meeting were Division One Director and Chairman Mark Hansen, Division Four Director and Vice Chairman Larry Bland, Division Three Director Fred Schnebly, Division Two Director Ed Wakkuri, Division Five Director Paul Weaver by phone, Secretary Manager Urban Eberhart, Legal Counsel Jeff Slothower, Assistant Manager Kevin Eslinger, Office Manager and Treasurer Barbara Pettit, Lands Clerk and RRA Specialist Keli Bender, GIS IT and Water Quality Specialist Roger Satnik, as well as landowners Mark Charlton and Janeice Jump.
The agenda was approved with the addition of an executive session for reasons consistent with RCW 42.30.110(1) (g) and RCW 42.30.110 (1) (i):(i). The motion was made by Director Wakkuri and the second was made by Director Schnebly. The motion passed unanimously.
The minutes of the February 7, 2017 meeting were approved with a motion made by Director Bland and the second made by Director Schnebly. The motion passed unanimously.
Water Update: Mr. Eberhart presented the current water supply information from the United States Bureau of Reclamation. The overall reservoir storage level is at 94% of capacity with the proration level for the Proratable water right holders set at 96%.
Maintenance Update: Mr. Main reported that the winter field crew finished clearing the portion of the canal right of way that they were working on in the Upper County. Additional maintenance employees returned to work on March 6, 2017. The North Branch Lining Project is progressing well, with 750 feet of concrete flooring scheduled to be poured on Friday March 17, 2017. The Rock Trap Project is scheduled to be completed by the end of March.
Public Comment: There were no comments from the public.
Secretary Manager’s Activity Report: Mr. Eberhart updated the Board on Integrated Plan information and reviewed multiple meetings that he attended over the past month.
The annual National Family Farm Alliance meeting in Las Vegas, Nevada was attended by Mr. Eberhart, Director Hansen, and Director Schnebly. Director Schnebly commended Mr. Eberhart on his presentation at the Family Farm Alliance meeting. Mr. Eberhart shared the latest draft of the Naneum Wilson, Cherry Creek Watershed Assessment Matrix prepared by Jacobs Engineering for Kittitas County. He also discussed the 2015 Drought and Agriculture Report prepared by the Washington State Department of Agriculture. Mr. Eberhart favorably presented the Professional Services Contract with Jacobs Engineering. A motion was made by Director Schnebly and the second was made by Director Bland approving the Professional Services Contract with Jacobs Engineering. The motion passed unanimously.
Delinquent Accounts: Mr. Slothower reported to the Board that all accounts meeting the foreclosure criteria have been collected with the exception of the accounts that are in bankruptcy.
Moving to New Business: Mr. Slothower presented information on the 2017 RFQ Process as written in Resolution 2017-2, with discussion following. Resolution 2017-2 was approved with a motion made by Director Schnebly and the second made by Director Bland. The motion passed unanimously.
The 2017 Small Works Notice was presented for review. Mr. Eberhart explained the Small Works Notice will be published.
Resolution 2017-3 was presented for review by Mr. Eberhart. The Resolution updates the Public Record Disclosure Policy. Resolution 2017-3 was approved with a motion made by Director Schnebly and the second was made by Director Bland. The motion passed unanimously.
Mr. Eberhart provided a list of equipment to be disposed of. A motion was made by Director Bland and the second was made by Director Weaver approving the disposal of equipment. The motion passed unanimously.
Mr. Eberhart reported that the 2017 USBR Overhead formula has been submitted to and approved by the Bureau of Reclamation.
Mr. Eberhart also reported that KRD will continue to purchase fuel from A-1 Petroleum in 2017 under the Kittitas County Agreement.
The Board adjourned to Executive Session at 1:45 p.m. for 20 minutes per RCW 42.30.110(1) (g) and 42.30.110 (1) (i):( i) with a motion made by Director Schnebly and a second made by Director Bland. The motion passed unanimously. The Board returned to Regular Session at 2:05 p.m. with a motion made by Director Schnebly and the second made by Director Wakkuri. The motion passed unanimously.
Summary Vouchers for the January 2017 expenses and the February 2017 payroll that included check numbers 40911 through 40981 and direct deposit numbers 9901056 through 9901069 in the sum of $271,409.17 were approved with a motion made by Director Bland and the second made by Director Weaver. The motion passed unanimously.
The Directors’ monthly payroll vouchers were presented for signatures and checks were distributed accordingly.
All Business having been concluded the meeting was adjourned.
Mr. Hansen KRD Board of Directors Chairman
Mr. Eberhart KRD Secretary Manager