Office of Secretary
Minutes of Regular Meeting
March 2, 2010
The Board of Directors of the Kittitas Reclamation District met in Regular Session March 2, 2010. Directors in attendance were Chairman Paul Weaver, Larry Bland, Jim Schnebly, Urban Eberhart and Ed Wakkuri. Also in attendance were Barbara Pettit, Ken Hasbrouck, Keli Bender, Roger Satnik, Kathleen Satnik, Paul Green, Janeice Jump, Mike Diefenbach and Legal Counsel Jeff Slothower.
The Agenda was approved as presented, with the addition of Executive Session, with a motion from Ed Wakkuri and seconded by Larry Bland. The motion passed unanimously.
The minutes of the February 2, 2010 meeting were approved with a motion from Larry Bland and seconded by Ed Wakkuri. The motion passed unanimously.
Ken Hasbrouck distributed the reservoir system status report explaining precipitation for the month of February is 44% of average. The Snotel sites are reading 65% of average for the Upper Basin. Ken continued explaining updated information will be presented at the April 9th TWSA meeting. Discussion followed with the consensus the April Board meeting be moved to April 13th.
Paul Green presented a maintenance update explaining the maintenance and ditchriding crews returned to work.
Moving to KCWP Update, Kathleen is working with various agencies with BMP Projects meeting the criteria to satisfy the grant requirements. She is working to obtain written agreements with agencies involved and written approval from DOE. Discussion followed with the recommendation Legal Counsel Jeff Slothower review the letter to DOE. Inter Local Agreements from Cascade Irrigation District, West Side Irrigating Company and Bull Canal Company with the 2010 contribution were presented for signatures.
Ken Hasbrouck presented updated information on the Bruton Project explaining Dick Haapala; CH2MHill will inspect the pipeline and see if changes are needed prior to irrigation. Larry Bland apprised the Board the Manastash Project is scheduled for completion by April 1, 2010. Ken Hasbrouck apprised the Board there is a proposal for redesign of the Taneum diversion to improve fish passage.
Ken Hasbrouck apprised the Board the 2007-2008 audit has been completed. Barbara Pettit reported the auditors included 2009 in the audit of procurement and will forward the information to the Yakima Office to include with the next audit. Larry Bland apprised the Board the State Auditors reported KRD is in compliance and the report will be issued with no findings. Barbara Pettit requested approval to charge KCWP for a portion of the audit costs. Discussion followed with the consensus KCWP be requested to reimburse KRD for a portion of the audit costs.
Moving to Insurance Update Barbara Pettit distributed updated information on Mitchell, Reed Associates Inc. and Cities Insurance Association of Washington.
Ken Hasbrouck distributed a draft inclusion-exclusion resolution prepared by Legal Counsel Jeff Slothower for review and discussion. Lengthy discussion followed with the consensus it be placed on the April, 2010 agenda.
Moving to New Business the following segregations were presented for pre-approval: Steve German Sec. 11 Twn. 18 Rng. 19 Ken Hasbrouck explained Steve German requested the fees be waived, as it is a boundary line adjustment. Discussion followed with the consensus the bill not be waived as the same amount of map and computer work is involved with a boundary line adjustment.
Ken Hasbrouck apprised the Board of a proposal from the USBR for repairs using a new polyurea coating in the 1146 spillway area beginning April 5, 2010 for approximately six days. Ken continued explaining the USBR is proposing KRD purchase the product and USBR will apply it using their equipment. The estimated total cost of the project is $35,000.00 including the purchase of $15,500.00 of product by KRD.
Ken requested approval to hire a contractor for crack repair on the upper straight wall. Discussion followed with the consensus KRD purchase the estimated $15,500.00 of product in conjunction with the USBR providing equipment and application and proceed to hire a contractor for crack repair on the straight wall.
Ken Hasbrouck presented a Turnout Permit from Well Bartsma Sec. 32 Twn. 17 Rng. 20 . A motion from Urban Eberhart and seconded by Jim Schnebly approved the Turnout Permit as presented. The motion passed unanimously.
Moving to New Business Jeff Slothower apprised the Board he is continuing the collection process on delinquent accounts.
Urban Eberhart presented updated information from YRBWEP III meetings. Discussion followed with the consensus KRD meet with the Kittitas County Commissioners for presentation of the YRBWEP power point and discussion of water issues.
Moving to Other Business Barbara Pettit presented updated banking information and distributed a resolution from the PDC.
Ken Habrouck distributed an updated 2010 O & M billing from the USBR
with the addition of $13,282.97 from 2009 added to the 2010 charges.
Barbara Pettit presented updated information on proposed computer updates.
Upcoming Meetings: March 8th WTWG Yakima
March 10th TWSA Yakima
March 13th Taneum Canal Thorp
March 17th WSWRA Quincy
March 24th YRBWEP III Yakima
March 26th Joint Board Yakima
With a motion from Larry Bland and seconded by Ed Wakkuri the Board adjourned to Executive Session for 20 minutes at 2:30 p.m. to discuss legal matters. The motion passed unanimously. Chairman Paul Weaver announced a 5 minute extension at 2:50 p.m. The Board returned to Regular Session at 2:55 p.m. with a motion from Ed Wakkuri and seconded by Larry Bland. The motion passed unanimously.
The Summary Vouchers for December expenses vouchers 32649-32723 in the sum of $173,677.54 were approved with a motion from Ed Wakkuri and seconded by Larry Bland. The motion passed unanimously.
The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly.
All Business having been concluded the meeting adjourned.
Paul Weaver - Chairman
Kenneth J. Hasbrouck - Secretary Manager
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