The Board of Directors of the Kittitas Reclamation District met in Regular Session on November 4, 2003. Directors in attendance were Chairman Brad Haberman, Vice Chairman Urban Eberhart, Larry Bland, Jim Schnebly and Ed Wakkuri. Also in attendance were Janeice Jump, Barbara Pettit, Jack Carpenter and Legal Counsel John Gilreath.
The Agenda was approved with the addition of Executive Session by a motion from Ed Wakkuri and seconded by Larry Bland. The motion passed unanimously.
The minutes of the October 7th Meeting were approved as corrected by a motion from Larry Bland and seconded by Ed Wakkuri. The motion passed unanimously.
Moving to Water Update Mr. Carpenter distributed the USBR reservoir status report explaining inflows have decreased with the current weather pattern.
Mr. Carpenter presented petitions of nomination received by the time specified with the required signatures from Brad Haberman and Larry Bland. As no other petitions were submitted Larry Bland and Brad Haberman were declared elected.
Moving to KCWP Update Mr. Carpenter apprised the Board Carol Ready is transitioning to the Manastash Project and Kathleen Satnik will be assuming the KCWP responsibilities.
Mr. Carpenter presented information on the YRBWEP Feasibility Scope of Work for the South Branch portion and requested authorization for Dick Haapala to proceed on the South Branch project as specified in the YRBWEB Feasibility Scope of Work. A motion from Larry Bland and seconded by Ed Wakkuri approved the $105,000.00 Contract and authorized Dick Haapala to begin work on the South Branch portion as specified in the YRBWEP Feasibility Scope of work. Additional seepage studies will need to be done. If funded under the YRBWEP Scope of work it will be 10% cost to KRD and if funded under the construction phase of YRBWEP the cost to KRD would 17.5%. The motion passed unanimously.
Mr. Carpenter apprised the Board there is a CD maturing at Sterling Savings today and requested guidance for investment. Discussion followed with the consensus the CD be reinvested at Sterling Savings for 30 days.
Moving to Mann Ditch/Taneum Creek Mr. Carpenter apprised the Board the USBR is currently working with 2 landowners to exchange current USBR land assessed by KRD for Taneum Creek water right lands serviced from Mann Ditch.
Mr. Carpenter presented updated information on the Manastash Creek Project explaining copies of the Draft MOA between KRD/USBR/DOE have been distributed for review and comments. Legal Counsel John Gilreath presented concerns regarding language in the Draft MOA.
Moving to Union Contract Mr. Carpenter apprised the Board Don Boxford, Union Representative, has requested meeting with the Board to discuss the Union Proposal. Discussion followed with the consensus a meeting date of November 25th at 1:30 p.m. be submitted to Don Boxford.
Mr. Carpenter discussed the 2004 Budget proposal and requested setting a 2004 Budget workshop date. Discussion followed with the consensus a 2004 Budget workshop be scheduled for December 16th at 10:00 a.m.
Mr. Carpenter presented the Mountain Star Access/Use Permit Sec. 29 Twn. 20 Rng. 14. A motion from Jim Schnebly and seconded by Ed Wakkuri approved the Mountain Star Access/Use Permit as presented. The motion passed unanimously.
Moving to Kittitas County Planning Subdivision codes Mr. Carpenter apprised the Board there is a public meeting scheduled for November 24th. Mr. Carpenter further explained KRD will continue to request inclusion of a certificate block to insure plans are completed.
Mrs. Pettit apprised the Board the 2001-2002 State Audit has been completed and an exit conference will be scheduled. Mrs. Pettit explained the audit went well and the audit report will show no findings and the unclaimed property will be repeated. Mrs. Pettit further explained the unclaimed property is due to a $.01 refund check for an overpayment by a landowner and the applicable reporting information has been requested. Mrs. Pettit apprised the Board she requested the auditor review the Manastash Project contract between KRD and KCCD and the IRS ruling on taxable fringe benefits. The auditor reviewed the KRD/KCCD Contract and reported no concerns. The auditor report on the review of the IRS ruling on taxable fringe benefits is that it does apply to KRD and should be enforced. Discussion followed with the recommendation a policy be presented to be Board for review and approval.
Mr. Carpenter presented information on the USBR Yakima River Basin Water Storage Technical Review of Yakima River Basin Water Storage Feasibility Study Hydrologic Flow Assessment RFP.
Moving to New Business Mr. Carpenter presented the following segregations for pre-approval subject to meeting the general guidelines:
Hayes property Sec. 36 Twn. 17 Rng. 19; Ray Durgan Sec. 19 Twn. 20 Rng. 20. A motion from Urban Eberhart and seconded by Ed Wakkuri approved the Hayes property and Ray Durgan segregations as presented subject to meeting the general guidelines. The motion passed unanimously.
Mr. Carpenter presented the Cam and Julie Sherwood Turnout Request Sec. 21 Twn. 18 Rng. 19. A motion from Jim Schnebly and seconded by Larry Bland approved the Cam and Julie Sherwood Turnout Request As presented. The motion passed unanimously.
Moving to Board of Equalization Mr. Carpenter presented a notice for the Board of Equalization. A motion from Urban Eberhart and seconded by Ed Wakkuri set the date for the Board of Equalization for December 2, 2003 starting at 1:00 p.m. The motion passed unanimously.
Mr. Carpenter presented the Dan Bowman Crossing Agreement Sec. 31 Twn. 19. Rng. 18. A motion from Jim Schnebly and seconded by Larry Bland approved the Dan Bowman Crossing Agreement contingent on Mr. Bowman getting Kittitas County approval. The motion passed unanimously.
Mr. Carpenter distributed a letter from USBR to Cascade Irrigation District for review.
Mr. Carpenter presented the Scott Repp O & M Road Use Crossing Permit Sec. 34 Twn. 17. Rng. 19. A motion from Urban Eberhart and seconded by Larry Bland approved the Scott Repp O & M Road Use Crossing Permit contingent on review of the protective covenant. The motion passed unanimously.
Mr. Carpenter presented the Brent and Mary Minor Crossing Agreement Sec. 9 Twn. 18 Rng. 19. A motion from Jim Schnebly and seconded by Ed Wakkuri approved the Brent and Mary Minor Crossing Agreement as presented. The motion passed unanimously.
Upcoming Meetings:
November 17th State Archives KRD
November 19th WSWRA Hal Holmes
November 19th Water Banking USBR
November 19th SOAC USBR
November 24th County Planning County Planning
November 28th Joint Board Yakima
Moving to Other Business Mr. Carpenter requested authorization to purchase $2,400.00 on steel for head gates and trash racks. A motion from Larry Bland and seconded by Ed Wakkuri authorized Mr. Carpenter purchase $2,400.00 on steel. The motion passed unanimously.
Continuing under Other Business Brad Haberman presented updated information on the Big Bend Work Group Meetings.
With a motion from Larry Bland and seconded by Ed Wakkuri the Board adjourned to Executive Session at 2:40 p.m. for 10 minutes to discuss Legal Issues regarding the 1945 Consent Decree and a delinquent landowner account and Personnel Issues regarding absenteeism. The motion passes unanimously. The Board returned to Regular Session at 2:50 p.m. with a motion from Larry Bland and seconded by Ed Wakkuri. The motion passed unanimously.
The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly.
The Summary Vouchers for September, 2003 expenses in the sum of $196,411.83 Vouchers #23169-23197 & 12199 –23240 were presented for approval. A motion from Jim Schnebly and seconded by Urban Eberhart approved the Summary Vouchers as presented. The motion passed unanimously.
All Business having been concluded the meeting adjourned.
Bradley W. Haberman – Chairman
Jack W. Carpenter – Secretary-Manager