Office of the Secretary Manager

Kittitas Reclamation District Board of Directors Meeting

November 12, 2019 Minutes

 

The Board of Directors of the Kittitas Reclamation District (KRD) met in Regular Session on November 12, 2019 at 1:00 p.m. Attending the meeting were Division Three Director and Chairman Fred Schnebly, Division Two Director Ed Wakkuri, Division Four Director Larry Bland, Division Five Director Paul Weaver, Secretary Manager Urban Eberhart, Assistant Manager Kevin Eslinger, Field Supervisor Bob Main, Treasurer Stacy Berg and Lands Clerk & RRA Specialist Sara Vickers. Also, in attendance were KRD Accountant Mark Messner and land owners Janeice Jump and Connor Treat.

The amended agenda was approved with the addition of an executive session for reasons consistent with RCW 42.30.110(1)(i):(i). The motion was made by Director Wakkuri and the second was made by Director Weaver. The motion passed unanimously.

 

The minutes for the October 8, 2019 Board Meeting were approved with a motion made by Director Bland and the second was made by Director Wakkuri. The motion passed unanimously.

 

Public Comment: Mr. Treat asked KRD to explain why a neighboring land owner was allowed access to the canal road. Field Supervisor Main responded that neither Mr. Treat or the neighbor in question were allowed access. There is a gate and only KRD personnel had keys to the gate. Mr. Treat asked the Board to reconsider allowing access to the two landowners. There was a lengthy discussion about the subject that followed. It was determined that no access would be granted for either land owner and the lock would be changed to ensure that there would be no unauthorized use of the canal road.     

 

Water Master Report: As of November 12, 2019, the five reservoirs were at 19% capacity which is 63.5% of average. The inflows to the five reservoirs is 22% and releases from the five is 95% of average. Precipitation at the reservoirs from November 1st to date is .60 inches, or 4% of average and 1% of the months average. Precipitation for the Water Year to date is 26.02 inches, or 80% of average. The KRD is diverting 40 feet for Tributary Supplementation for delivery to Big, Little and Tucker Creeks. On Little Creek the check structure was renovated to allow the gate to be moved up and down with the use of a gear driven mechanism.  

 

Maintenance Report: Field Supervisor Main reported that cleaning is being done on the Main Canal upstream of I-90. The crews are repairing head gates and have completed constructing two new structures. Matheson Painting is scheduled to apply concrete sealing to the Main Canal. The SPRAT Team started rope access work on the Yakima Syphon. The inspection showed that last yearís repairs are holding well. There are some panels at approximately the 600-foot depth of the syphon that are being replaced.  

 

Secretary Managerís Activity Report: Several Oregon agencies, interest groups and Tribal representatives attended the Yakima Basin Integrated Plan Oregon Legislative/Yakama Tour on October 9th & 10th. Lands Clerk & RRA Specialist Vickers assisted with a significant portion of the preparation and implementation of the tour.

 

Mr. Eberhart presented at the AgForestry Columbia River Seminar in Vancouver, WA on October 11th.

 

On October 22nd, Mr. Eberhart attended the Ruckelshaus Advisory Board Fall Meeting.

 

A presentation on the KRD and the Yakima Basin Integrated Plan activities was provided by Mr. Eberhart and other Integrated Plane Committee Members to the Washington State Department of Fish and Wildlife Executive Management Team on October 23rd.

 

Mr. Eberhart participated in a briefing to the Bureau of Indian Affairs (BIA), United States Fish and Wildlife Service (USFWS), and the United States Army Corp of Engineers (USACE) regarding the Yakima Basin Integrated Plan on October 25th in Portland, OR.

 

Mr. Eberhart traveled to Washington D.C. the week of October 28th to work on KRD and Yakima Basin Integrated Plan Issues.  

 

On November 6th, Mr. Eberhart gave a presentation at the Washington State Department of Ecology OPEN Conference in Lacey, WA.

 

Mr. Eberhart presented to the United States Society for Irrigation & Drainage Professionals in Reno, NV on November 7th.

 

KRD Consultant Joel Hubble and Trout Unlimited Director Lisa Pelly described the KRD Tributary Supplementation Program at the Legislative Upper Yakima Basin Tour on November 8th.

 

There was a brief discussion providing an update on the Irrigation Director Election Process. KRD personnel will continue to monitor this process.

 

Lands Clerk Vickers will be attending an Easement Training Webinar on November 22nd.

 

Mr. Eberhart is working with the other Yakima Basin Integrated Plan Partners on a flip flop impact study. Once a scope is completed it will be presented to the Washington State Department of Ecology to ask for funding assistance.

 

The Upper Yakima System Storage Appraisal Phase II is in the final review stage. Once the contract is granted the study will consist of evaluating and prioritizing various sites for water storage.

 

The WaterSmart Water Marketing Technical Advisory Meeting was held last week. This project is ongoing.

 

The consultants are continuing to work on the KRD Yakima Basin Focused Aquifer Recharge Assessment.

 

Field Supervisor Main reported on the progress for the South Branch Phase I Reach 2-5. The construction crews are on site, improving road access, clearing right-of-way, removing trees, grinding stumps and started excavation on the canal. Work will begin on the underdrain within the week. The KRD employees are assisting with the construction management.

 

Matheson Painting was awarded the bid for the Main Branch Conservation Project for $95,415.00. The work is weather dependent. Director Weaver made a motion to approve change order #1 for $38,166.00. A second was made by Director Bland, the motion passed unanimously.

 

Director Weaver made a motion to approve the repair work on the Lower Straight Wall that will be done by Belsas & Smith for $23,018.04. A second was made by Director Bland, the motion passed unanimously.   

 

Treasurerís Report: The Directorsí monthly payroll vouchers were presented for signatures. Summary Vouchers for the September 2019 expenses and the October 2019 payroll which included check numbers 43641-43725, direct deposit numbers 9901758 through 9901773 in the sum of $354,828.42 were approved with a motion made by Director Wakkuri. The second was made by Director Weaver, the motion passed unanimously.    

 

Old Business: Lands Clerk & RRA Specialist Vickers reported that the KRD is continuing to monitor the Ellensburg Historic District Project. There was no further information on timing available at the time.

 

There are two land owners remaining on the 2019 Foreclosure List. KRD legal counsel  has been contacted by a bank for one of the properties. The remaining land owner has contacted the KRD office and agreed to send payment for the balance remaining.

 

Legal Counsel Slothower reported that the procurement policy is going through a complete rewrite. The updated policy is expected to be presented at the December Board Meeting.

 

Director Weaver asked for clarification on the results of Mr. Stoval addressing the Board at the prior Board Meeting. Legal Counsel Slothower advised that he wrote a letter and mailed it, and has had no further response.

 

New Business: Director Weaver made a motion to approve the renewal invoice for Cities Insurance of Washington (CIAW) in the amount of $99,829.00 and the agent fee in the amount of $5,000.00. A second was made by Director Wakkuri, the motion passed unanimously.

 

The KRD Accountant Mark Messner presented the Board with advantages and disadvantages of reporting the KRD Financial Statement in Cash Basis versus Generally Accepted Accounting Principles (GAAP). After brief discussion Director Bland made a motion to approve the transfer of reporting to Cash Basis from GAAP Basis. A second was made by Director Wakkuri, the motion passed unanimously.

 

Director Bland made a motion to approve the bid for the office window replacement to Jimís Glass in the amount of $40,497.46. A second was made by Director Wakkuri, the motion passed unanimously.

 

After the 2020 Operations and Maintenance Budget was presented, Director Bland made a motion to approve the budget. A second was made by Director Wakkuri, the motion passed unanimously. Director Wakkuri made a motion to increase the assessments by $2.00 per acre with 96.9% of the assessments allocated to Operations & Maintenance and 3.1% allocated to Construction Debt Repayment. The second was made by Director Bland, the motion passed unanimously.

 

Director Bland made a motion to pay the USBR 2019 Construction Contract 2nd Installment of $53,371.02. The second was made by Director Wakkuri, the motion passed unanimously.

 

Mr. Eberhart presented the Petition of Nomination for Irrigation District Director that was submitted by Director Wakkuri for the upcoming election period. No other submissions were received.

 

Director Bland made a motion to change the date of the December Board Meeting to December 10th. The second was made by Director Wakkuri, the motion passed unanimously.

 

Director Weaver made a motion to set the board of equalization and presentation of assessment roll call at the board meeting on December 10th. A second was made by Director Bland, the motion passed unanimously. The notice will be publicized in the newspaper on November 18th.

 

Other Business: The Board adjourned to Executive Session at 2:08 p.m. for 15 minutes per RCW 42.30.110(1)(i):(i) there was a motion made by Director Wakkuri and a second made by Director Bland. The motion passed unanimously. Executive Session was extended for an additional 5 minutes. The Board returned to Regular Session at 2:28 p.m. with a motion made by Director Wakkuri, and the second was made by Director Weaver. The motion passed unanimously.

 

All business having been concluded the meeting was adjourned.

 

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Mr. Schnebly KRD Board of Directors Chairman

 

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Mr. Eberhart KRD Secretary Manager