Office Of Secretary
Minutes of Regular Meeting
October 6, 1998
The Board of Directors of the Kittitas Reclamation District met in Regular Session on October 6, 1998. Directors in attendance were Chairman Paul Weaver, Vice Chairman Urban Eberhart, Larry Bland, John Scott and Jim Schnebly. Also in attendance were Jack Carpenter, Barbara Pettit, Janeice Jump, Elvin DeKoning, Well Bartsma and Legal Counsel John Gilreath.
A motion from John Scott and seconded by Larry Bland approved the agenda with the addition of a public records resolution and an executive session. The motion passed unanimously.
The minutes of the September 1, 1998 meeting were approved as presented with a motion from Jim Schnebly and seconded by Larry Bland. The motion passed unanimously.
Moving to water update Mr. Carpenter apprised the Board the plan is to de-water on October 15 with KRD and Flip Flop to go off on that date. The current reservoir capacity as of October 2 is 26%. The Bureau is projecting from 200,000 to 240,000 acre feet carry over with 350,000 being average. Mr. Carpenter distributed the National Weather Service winter forecast of below normal temperatures and above normal precipitation.
Continuing under Old Business Mr. Carpenter apprised the Board he attended the Congressional Field Hearing on National Marine Fisheries Service Water Policy and Flow Augmentation Program in Pasco on September 2, 1998. September 3, 1998 Mr. Carpenter met with Washington State Department of Transportation regarding the I-90 Taneum S curves truck lane. September 9, 1998 Mr. Carpenter attended the River Ops. meeting in Yakima. September 10, 1998 Mr. Carpenter and Mrs. Pettit attended the USBR Budget meeting. September 17, 1998 Gary Johnson met with Jack Haynes from the Boise USBR regarding a liner program. September 21, 1998 Mr. Carpenter met with Ryan Anderson, DOE. September 23, 1998 Mrs. Pettit attended a WSWRA Administrative Staff Committee Meeting in Othello. September 30, 1998 Mr. Carpenter attended the Markovich pre-construction meeting. October 1, 1998 Mr. Carpenter participated in the Joint Board Fall Tour. October 2, 1998 Mr. Carpenter attended the River Ops. Meeting.
Moving to Spider Manlift Mr. Carpenter apprised the Board the project is becoming more complex explaining minor alteration were requested alterations on unit #1 in November, 1997 with no response to date. Mr. Carpenter apprised the Board Spider has been sold and is no longer a part of Flow International with the explanation the paperwork got lost in the transition. Mr. Carpenter further apprised the Board he has been working with the Bureau regarding inspection equipment explaining the Bureau does not have equipment that would meet the needs for inspection and therefore is requesting Spider to correct the defects and make the units functional. Discussion followed with the authorization Mr. Carpenter write a letter of demand to Spider to correct the defects and make the units functional with the letter submitted to legal counsel for final approval.
Paul Weaver entered the meeting at this time. Vice Chairman Urban Eberhart turned the meeting over to Chairman Paul Weaver. Elvin DeKoning and Well Bartsma entered the meeting at this time.
Deviating to New Business Mr. Carpenter presented crossing permits/turnout requests from Elvin DeKoning and Well Bartsma Sec. 32/33 Twn. 17 Rng. 20 explaining Mr. DeKoning and Mr. Bartsma have proposals for pressurized wheelines and circles with potential routes to get water to them. Mr. DeKoning addressed the Board explaining his proposal would take water from the main canal to a pivot and wheel line explaining Mr. Bartsma is proposing crossing through the Lillquist property, with an easement, to the corner of his place and a division to Mr. DeKoning’s property. Mr. DeKoning further explained he would like permission to straighten and replace an existing lateral with buried pipe. Mr. DeKoning is proposing he purchase approximately 1,200 feet of pipe with KRD providing installation. Discussion followed with a motion from Urban Eberhart and seconded by John Scott that the proposals presented by Elvin DeKoning and Well Bartsma be pre-approved subject to final plans being submitted for approval by Mr. Carpenter and Mr. Eberhart. The motion passed unanimously.
Returning to Old Business Mr. Carpenter presented information on the CH2MHill Concrete Repair Program explaining a request for bids has been advertised with final bid proposals due by 5:00 p.m. November 15, 1998.
Mr. Carpenter apprised the Board the City Of Ellensburg is currently negotiating with another entity for relocation.
Moving to Taneum Hydro Update Mr. Carpenter distributed financial information and a letter of intent provided by Roger Bryenton with the recommendation the information be reviewed and placed on the November agenda.
Moving to New Business Mr. Carpenter distributed pictures of and information on vandalism at the 1146 facilities that occurred on September 8th at an estimated cost of $4,500.00 with the information submitted to Sedgwick Insurance. Mr. Carpenter explained it appeared that the vandals knew what they were doing. Lengthy discussion followed with the recommendation additional security measures be pursued.
Mr. Carpenter presented information on the NWRA and WSWRA Conferences. Discussion followed with the consensus Mr. Carpenter be authorized to attend the WSWRA Conference in Spokane November 18-20.
Mr. Carpenter requested an existing crossing permit from Pat Tracy be amended to add an in-line screen structure. A motion from Jim Schnebly and seconded by Urban Eberhart approved the Pat Tracy crossing permit addendum as presented. The motion passed unanimously.
Mr. Carpenter presented a request for written interview questions from a CWU Student doing his thesis on water banking. Discussion followed with the consensus that the Board would not complete the written interview questions.
Mr. Carpenter presented a crossing permit from Terry Leers Sec. 4 Twn. 17 Rng. 20 explaining this permit is requesting to use the KRD gate and O&M road at the end of Koffman Road. This access has been denied in the past to adjacent landowners. Discussion followed with a motion from Jim Schnebly and seconded by John Scott the Terry Leers crossing permit be denied. The motion passed unanimously.
Mr. Carpenter apprised the Board the SOAC Draft report is available for review and comments.
Mr. Carpenter apprised the Board Senate Bill 6174 increased the Directors per diem from $50. To $70. Per day and a resolution would be necessary to increase the per diem effective at the beginning of the next term of office. Discussion followed with the consensus the increase in per diem be declined.
Mr. Carpenter apprised Urban Eberhart and John Scott their term of office expires in 1998 and Petitions of Nomination, with the appropriate signatures, must be submitted by 5 p.m. the first Monday in November.
Continuing under New Business Gary Johnson presented information on canal liner products explaining he has been working with Jack Haynes of the Boise USBR Office explaining the product being demonstrated is not UV sensitive, is seamless, does not require special bedding and has been exposed to animal wear and tear with no penetration to the material. Repairs can be made with a torch and a patch of the same material. Mr. Johnson suggested using the turbine ditch as a test section. Discussion followed with a motion from Urban Eberhart and seconded by John Scott authorizing the purchase of one 263 ft. roll of the liner product at approximately $3,700.. The motion passed unanimously. Gary Johnson left the meeting at this time.
Mr. Carpenter presented a crossing permit from Dave Martin Sec. 23 Twn. 18 Rng. 19. A motion from Jim Schnebly and seconded by Larry Bland approved the Dave Martin crossing permit as presented. The motion passed unanimously.
Mr. Carpenter presented a turnout request from Gerry Dodge Sec. 3 Twn. 16 Rng. 19. A motion from Urban Eberhart and seconded by Larry Bland approved the Gerry Dodge turnout request subject to approval of final plans. The motion passed unanimously.
Mr. Carpenter presented the Bob Diefenbach Short Plat Sec. 34 Twn. 17 Rng. 19 explaining all the requirements has been satisfied. A motion from Urban Eberhart and seconded by Larry Bland approved the Bob Diefenbach Short Plat as presented. The motion passed unanimously.
Legal Counsel John Gilreath presented an Indexing Resolution 2-1998. A motion from Jim Schnebly and seconded by John Scott adopted Indexing Resolution 2-1998. The motion passed unanimously.
Upcoming Meetings:
October 6 Irrigation Water Supply Modernization Sunnyside
October 8-9 Field Studies KRD
October 8 Canal Liner Pre-construction Meeting KRD
October 14 USBR/Joint Board/CWU USBR
October 14 TCWRA Planning Unit Yakima
October 15 Watershed Planning
October 19 RSBOJC
October 20 Public Hearing - County Road
October 20-21 Regional Water Conference Yakima
October 22-23 Joint Board - Bios Yakima
October 29 TCWRA Ellensburg
October 30 Joint Board Yakima
Moving to Other Business Mr. Carpenter apprised the Board there are copies of the Cross Cascade Pipeline Draft Environmental Impact Statement, Water in the West: Challenge for the Next Century and DOE FOCUS: Pilot Rule for Creation and Operation of Water Conservancy Boards available in the KRD Office. Mr. Carpenter further apprised the Board he has authorized Columbia NW Engineering to work on the Carr/Poulsen Pipeline and the Skyhook Pipeline.
With a motion from John Scott and seconded by Larry Bland the Board adjourned to Executive Session at 2:40 p.m. for 40 minutes to discuss legal matters. With a motion from Jim Schnebly and seconded by Urban Eberhart the Board returned to Regular Session. The motion passed unanimously. Heidi Quade entered the meeting at this time.
Mr. Carpenter distributed a letter from Heidi Quade explaining she is here to address the Board regarding the letter. Heidi Quade explained to the Board the courts recently returned her property to her through foreclosure for nonpayment in addition there are back water and property taxes in addition to substantial damages to the home and property and requested the 1998 water assessment be waived. Chairman Paul Weaver explained water assessments cannot be waived and she then requested making monthly assessment payments with the interest being waived. Chairman Paul Weaver explained because we are a public water entity interest cannot be waived.
Heidi stated she would make monthly payments until the total is paid and requested the water be released October 7. Discussion followed with the recommendation she be allowed to use the 1998 water allotment beginning October 7. Heidi Quade thanked the Board for their consideration of her request and left the meeting at this time.
Summary Voucher for the month of August, 1998 expenses, Vouchers # 15274 & 15307-15367 & 15369-15389 & 15391 & 15420 in the sum of $ 120,206.65 were presented for approval. A motion from John Scott and seconded by Larry Bland approved the Summary Voucher as presented. The motion passed unanimously.
The Directors monthly Payroll Vouchers were presented for signatures and distributed accordingly.
All Business having been concluded the meeting adjourned.
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Jack W. Carpenter - Secretary-Manager
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Paul Weaver - Chairman