Office of the Secretary Manager

Kittitas Reclamation District Special Board of Directors Meeting

October 16, 2017 Minutes

The Board of Directors of the Kittitas Reclamation District (KRD) met in Special Session on October 16, 2017 at 8:30 a.m. Attending the meeting were Division One Director and Chairman Mark Hansen, Division Four Director and Vice Chairman Larry Bland, Division Three Director Fred Schnebly, and Division Two Director Ed Wakkuri, Division Five Director Paul Weaver, Secretary Manager Urban Eberhart, Assistant Manager Kevin Eslinger, Field Supervisor Bob Main, Treasurer Stacy Berg, and Legal Counsel Jeff Slothower.

The agenda was approved and a motion was made by Director Schnebly and the second was made by Director Weaver. The motion passed unanimously.

Mr. Eberhart reported that Kittitas Reclamation District (KRD) received 11 bids on the North Branch Lining Phase IIA Project. On the detail sheet provided, Tetra-Tech Engineer Chuck Purnell listed each company and an itemized list of job duties that accumulated the total amounts for the bids. Kiewit Construction had the highest bid and Reclaim Company submitted the lowest bid. Belsaas and Smith made note that they were concerned about the weather and stated their bid was high due to the possibility of overtime in the instance of winter weather delays.

A discussion then ensued regarding the Reclaim Company. The company has recently been doing jobs for the Forest Service on roads and seems to have a good handle on the Washington State Department of Transportation Standard Specifications for Road, Bridge and Municipal Construction 2016 Book. There was a notation that Reclaim Company is planning to use the Huesker Liner on the project.

Director Weaver asked for clarification on how the overall process works now that the bids are in. Discussion followed regarding the process. There was a discussion about the specific line items on the bids.

Legal Counsel Slothower advised that there has been some discussion about a gravel pit that a Reclaim Company subcontractor might use and a competitor is concerned that they may use it on the North Branch Phase IIA project. The KRD bid requires a certified pit be used.

Chairman Mark Hansen asked Mr. Eberhart to review the funding that KRD has coming in for the North Branch Lining Phase IIA project.

A discussion then ensued regarding an overview of the construction process. Mr. Main explained the process in detail.

A motion was made by Director Bland to authorize, review and sign the contract for $2,559,778.57 for the North Branch Phase IIA Canal Lining project. A second was made by Director Wakkuri. The motion passed unanimously.

All business having been concluded the meeting was adjourned.

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Mr. Hansen KRD Board of Directors Chairman

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Mr. Eberhart KRD Secretary Manager