The Board of Directors of the Kittitas Reclamation District met in Regular Session on January 6, 2004. Directors in attendance were Chairman Brad Haberman, Vice Chairman Urban Eberhart, Larry Bland, Ed Wakkuri and Jim Schnebly. Also in attendance were Janeice Jump, Roger Satnik, Kathleen Satnik, Paul Green, Steve Lathrop, George Cockill, Andy Kindig, Jack Carpenter, Barbara Pettit and Legal Counsel John Gilreath.
A motion from Larry Bland and seconded by Ed Wakkuri approved the agenda as presented. The motion passed unanimously.
Deviating to MountainStar Update Steve Lathrop, George Cockill and Andy Kindig presented updated information on reregulating reservoirs and the possibility of utilizing storage capacity in the KRD reregulating reservoirs. Discussion followed regarding additional engineering studies and costs to do a study. George Cockill agreed that MountainStar will review the reregulating reservoir scope of work, to be prepared by Dick Haapala, and consider reimbursing costs associated with the scope of work if the proposal is acceptable to both KRD and MountainStar. Steve Lathrop, George Cockill and Andy Kindig left the meeting at this time.
Returning to the agenda Directors Larry Bland and Brad Haberman executed their Oath of Office and Bond.
This being the time for reorganization of the Board Urban Eberhart was elected Chairman and Jim Schnebly Vice Chairman with a motion from Larry Bland and seconded by Ed Wakkuri. The motion passed unanimously.
A motion from Jim Schnebly and seconded by Ed Wakkuri appointed Jack Carpenter Secretary-Manager and John Gilreath Legal Counsel for 2004. The motion passed unanimously.
The minutes of the December 2nd, 16th, 18th and 19th were approved as corrected by a motion from Brad Haberman and seconded by Larry Bland. The motion passed unanimously.
Moving to Water Update Mr. Carpenter presented a water update explaining inflows are less than releases with storage at 78.4% of average and snowpack is at 100%
Kathleen Satnik presented a KCWP update explaining the fiscal year 2005 grant application draft has been submitted for review with the final due February 3, 2004. Kathleen apprised the Board the turbidity lab is accredited and landowner projects are being submitted for proposed funding through the current 319 grant. Kathleen presented a cost estimate for services provided by KRD over and above the grant reimbursement and KCWP assessments.
Barbara Pettit presented the Washington State Audit No. 65899 explaining the Audit was completed in November, 2003. Mrs. Pettit further reported the financial and compliance audit for fiscal years 2001 and 2002 was very good explaining there is a recommendation to report unclaimed property to the Washington State Department of Revenue.
Moving to New Business Mr. Caprenter presented the WSWRA Dues in the sum of $19,562.14 for payment. A motion from Ed Wakkuri and seconded by Brad Haberman approved the WSWRA Dues as presented. The motion passed unanimously.
Mr. Carpenter presented the USBR O & M payment in the sum of $179,500.00. A motion from Larry Bland and seconded by Ed Wakkuri approved the USBR O & M payment as presented. The motion passed unanimously.
Mr. Carpenter presented the Yakima Basin Joint Board Dues in the sum of $22,000.00. A motion from Jim Schnebly and seconded by Larry Bland approved the Yakima Basin Joint Board Dues as presented. The motion passed unanimously.
Mr. Carpenter presented the Yakima River Basin Coalition Dues in the sum of $41,539.40. A motion from Brad Haberman and seconded by Jim Schnebly approved the Yakima River Basin Coalition Dues as presented. The motion passed unanimously.
Mr. Carpenter requested approval for Paul Green to carry over annual leave hours in excess of the authorized 160 hours. A motion from Jim Schnebly and seconded by Larry Bland approved the request for Paul Green to carry over excess annual leave hours to be used by March 31, 2004. The motion passed unanimously.
Barbara Pettit apprised the Board KRD should come into compliance with the IRS Taxable Fringe Benefits for meal reimbursement for out of town travel with no overnight stay. The current policy is to reimburse meals through accounts payable. Mrs. Pettit further explained the State Auditor will check for compliance during the next audit. Discussion followed with the recommendation a policy be drafted and presented at the February meeting.
Mr. Carpenter apprised the Board a CD matured on January 5th and requested guidance for investment. Discussion followed with the consensus it be reinvested for 90 days at Cashmere Valley Bank.
Mr. Carpenter presented a job description for a Water Monitoring Supervisor/Equipment Mechanic. A motion from Brad Haberman and seconded by Ed Wakkuri approved the Water Monitoring Supervisor/Equipment Mechanic position.
Mr. Carpenter requested authorization to purchase 2 2004 Chevrolet Colorado Pickups from the State Pool for a total of $27,459.47. A motion from Larry Bland and seconded by Ed Wakkuri approved the purchase as presented. The motion passed unanimously.
Jack Carpenter presented the Craig Schnebly land division Sec. 11,12,13,14 Twn. 18 Rng. 19 for pre-approval subject to meeting the general guidelines. A motion from Jim Schnebly and seconded by Ed Wakkuri approved the Craig Schnebly land division as presented subject to meeting the general guidelines. The motion passed unanimously.
Jack Carpenter presented the Russell and Linda Libby Crossing and Turnout Permit Sec. 27 Twn. 20 Rng 14. A motion from Ed Wakkuri and seconded by Larrry Bland approved the Russell and Linda Libby Crossing and Turnout Permit as presented. The motion passed unanimously.
Upcoming Meetings:
January 15th Manastash Cr. Steering Committee Bar 14
January 15th Manastash Cr. Eng. Mtg. Bar 14
January 16th River Ops. USBR
January 20th KCWP Board Mtg. KRD
January 22nd CH2Mhill KRD
January 28th WSWRA Pasco
January 30th Joint Board Yakima
The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly.
The Summary Vouchers for November expenses Vouchers #23383-23485 & 23488-23519 in the sum of $377,515.66 were presented for approval. A motion from Ed Wakkuri and seconded by Brad Haberman approved the Summary Vouchers as presented. The motion passed unanimously.
All Business having been concluded the meeting adjourned.
Jack W. Carpenter – Secretary-Manager
Urban B. Eberhart - Chairman