Office of Secretary

                                                                             Minutes of Regular Meeting

                                                                             January 5, 2016

The Board of Directors of the Kittitas Reclamation District met in Regular Session January 5, 2016.  Directors in attendance were Chairman Ed Wakkuri, Vice Chairman Fred Schnebly, Larry Bland, Mark Hansen and Paul Weaver.  Also in attendance were Legal Counsel Jeff Slothower, Urban Eberhart, Barbara Pettit, Keli Bender, Roger Satnik, Mark Charlton and Janeice Jump.

Directors Paul Weaver, Mark Hansen and Larry Bland executed their Oath of Office.

The Agenda was approved as presented with the addition of Executive Session with a motion made by Paul Weaver and a second made by Fred Schnebly. The motion passed unanimously.

This being the time for the reorganization of the Board a motion made by Mark Hansen and second made by Paul Weaver approved Fred Schnebly as Chairman  the motion passed unanimously.  A motion made by Mark Hansen and a second made by Larry Bland approved Paul Weaver as Vice Chairman.  The motion passed unanimously.

Urban Eberhart was appointed Secretary-Manager for 2016 with a motion made by Ed Wakkuri and second made by Larry Bland.  The motion passed unanimously.

Jeff Slothower was appointed Legal Counsel for 2016 with a motion made by Paul Weaver   and second made by Larry Bland.  The motion passed unanimously.

The minutes of the December 1, 2015 and December 17, 2015 meetings were approved  as amended with a motion made by Ed Wakkuri and a second made by Paul Weaver. The motion passed unanimously.

Bob Main presented information on the USBR system status report explaining storage is at 55% with 148% of precipitation.  Bob continued explaining snotel sites are measuring 113% of normal on the upper sites and 120% of normal on the lower sites.

There were no public comments.    

Kevin Eslinger presented a maintenance update explaining Union employees went on lay off December 31^st  with Bob Fralick kept on to work in the shop and Craig Raab on negotiated light duty plan. Kevin continued explaining the crew is removing snow and performing maintenance on vehicles and equipment.  The annual inventory process for tools, supplies and vehicles is scheduled for January.

Moving to KCWP update Roger Satnik apprised the Board there is nothing new to report.

Moving to delinquent accounts Legal Counsel Jeff Slothower apprised the Board the 2015 delinquent accounts meeting the foreclosure criteria have been collected.

Urban Eberhart presented information on the 2016-2018 Union Proposal explaining there is no new information to report at this time.

Urban Eberhart presented updated information on the Integrated Plan explaining S1694 was passed out of the Senate Energy and Natural Resource Committee and work now occurring with the House Natural Resources Committee.    

Urban Eberhart presented updated information on the Tributary Drought Supplementation explaining the project continues to receive a lot of positive attention and comments.

Urban Eberhart presented the bid for the SB 13.6 & SB 13.8 Upgrade Project for approval.  A motion made by Larry Bland and second made by Ed Wakkuri approved the SB 13.6 & SB 13.8 Upgrade Project bid in the amount of $194,580.00.  The motion passed unanimously.

Urban Eberhart presented updated information on the Kachess Emergency Floating Pumping Plant explaining with the new cost estimates and the weather pattern Roza Irrigation District has decided to stop the process of the project.

A draft cell phone policy was presented for review and discussion.  A motion made by Larry Bland and a second made by Ed Wakkuri approved the cell phone policy as presented.  The motion passed unanimously.

Moving to New Business Taylor Bridge Fire Legal Counsel Jeff Slothower presented updated information explaining a settlement check has been received and discussions are proceeding with the insurance company.

Barbara Pettit presented the 2016 Overhead Percentage Rate for review and discussion explaining it will be submitted to the Bureau of Reclamation for approval.

The 2016 USBR first half operation and maintenance payment was presented for review and discussion.  A motion made by Ed Wakkuri and a second made by Larry Bland approved the payment as presented.  The motion passed unanimously.

Bob Main presented updated equipment rates for review and discussion.  Discussion followed with a motion made by Paul Weaver and a second made by Ed Wakkuri approved the updated equipment rates as presented.  The motion passed unanimously.

Moving to Other Business Mark Charlton addressed the Board regarding a KRD representative on the Volunteering Stewardship Program.  Discussion followed with   Kevin Eslinger appointed to the Voluntary Stewardship Program with Urban Eberhart as alternate.

Continuing under Other Business Urban Eberhart requested to attend the Family Farm Alliance Meeting February 17^th – 19^th.  A motion made by Paul Weaver and a second made by Ed Wakkuri authorized Urban Eberhart attend the Family Farm Alliance Meeting.  The motion passed unanimously.

Urban Eberhart requested approval to renew an agreement with Robert Weaver on updating policies and procedures manual and employment related issues.  Discussion followed with the consensus to renew the agreement with Robert Weaver.

Barbara Pettit apprised the Board that the Washington State Auditors are currently auditing fiscal years 2013-2014.

The Board adjourned to Executive Session at 1:36 p.m. for 30 minutes Per RCW 42.30.110.i to discuss Potential Litigation with a motion made by Paul Weaver and a second by Ed Wakkuri. The motion passed unanimously. The Board returned to Regular Session at 2:16 p.m. with a motion made by Mark Hansen and a second made by Paul Weaver. The motion passed unanimously. 

The Summary Vouchers for November,  2015 expense vouchers #39671-39852 in the sum of $435,088.68 were approved with a motion made by Ed Wakkuri and a second made by Paul Weaver. The motion passed unanimously.

The Directors monthly payroll vouchers were presented for signatures and checks distributed accordingly.

All Business having been concluded the meeting adjourned.

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Fred Schnebly - Chairman

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Urban B. Eberhart – Secretary Manager